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Document Controller 18 views

Document Controller (m/f/d)

Location: Aberdeen

Bilfinger Salamis UK supports customers in the oil, gas, and renewables industries. The company has extensive experience in supplying multi-disciplined teams on offshore and onshore assets, covering all lifecycle phases from planning and design through to development and construction as well as commissioning, maintenance, modification and decommissioning. Bilfinger Salamis UK employs over 2,500 employees at locations across North West Europe.

Bilfinger Salamis UK is a part of leading international industrial services provider Bilfinger. The Bilfinger group enhances the efficiency of assets, ensures a high level of availability and reduces maintenance costs. The portfolio covers the entire value chain from consulting, engineering, manufacturing, assembly, maintenance, plant expansion as well as turnarounds and also includes environmental technologies and digital applications.

With its 37,000 employees, Bilfinger upholds the highest standards of safety and quality and generates an annual output of about €4 billion.


MAIN PURPOSE

To support in the implementation of a new Bilfinger UK regional document management system. Then to implement, coordinate and maintain that system.


MAIN RESPONSIBILITIES

  • To act as a super-user of the document management system
  • Timely, accurate and efficient preparation and management of documents
  • Implement and maintain document control processes, procedures and system lists
  • Oversee the lifecycle of documents from creation to archival
  • Take charge of all management system document identification, classification and filing
  • Responsible for processing of new, change and archive requests in the management system
  • Ensure revised documents are accessible and assist in retrieval of documents as required
  • Check the accuracy and formatting of management system documents
  • Maintain a document register showing the relationship between old and new management system documents
  • Collaborate and communicate with document owners, approvers and stakeholders
  • Create document templates and formatting rules
  • Train employees in document control processes and use of the management system
  • Maintenance and production of monthly and ad hoc statistics and reports.
  • Prepare management system communication bulletins
  • Maintain confidentiality around sensitive documentation
  • Conduct frequent document and system audits and assist with external audits
  • To support the business to look to simplify and rationalise the management system and documents held within
  • To look for innovative ways to engage and communicate with management system users
  • Engage in any other reasonable activity as requested by line management

  • PERSON SPECIFICATION

  • Demonstrable previous experience in a similar role
  • Internal auditor (desirable)
  • Proficient in document management
  • Strong IT skills in Microsoft Office Suite and SharePoint
  • Proven skill for creating and implementing document control processes and systems
  • Extremely organised
  • High attention to detail
  • For further information please contact our recruitment team on 01224 246246.

    This call for applications is intended for all suitable applicants regardless of age, sex, disability, religion, belief, race, ethnic origin or sexual identity.

    Engineering & Consultancy | Bilfinger Salamis UK Limited | Permanent | White-collar workers | Semi/skilled | HSEQ

    Only candidates can apply for this job.

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